When your current commercial space makes you feel contented and fulfill your business requirements, but when the end of the lease agreement is imminent with your company, you will go for renewal of lease and negotiate a renewal of ease with the building owner (LESSOR) or go for another available option with you.

When your business requirements change such as sudden change in your total number of employees, unreasonable office overhead charges, your company got new order, new strategic alliance, cost cutting or austerity, financial reason and so on. When your company space becomes too large for you or too small for you then a very new space can make all stakeholders enthusiastic about your organization and could work as a launch pad to get better productivity and business operational that too cost savings.

When your company starts thinking about how to build a good brand value of the company then you would probably think about your current space that you are using and evaluate how is your current space reflecting the company value in your potential or as well as employees eyes. The quality of your building, location approach, local amenities and facilities that are meted out matters a lot and speak volumes about your company. So it could turn out to be the strongest reason for commercial space change to raise company core values and brands in your potential clients and company personnel.

When you have already have decided to change your space then always remember negotiation of rent and tenant incentive are very volatile mostly depends on market dynamics and circumstances. For example when area is highly developed and beset with all local amenities and key facilities, vacancy rate are down then negotiation on rent and tenant incentive would be difficult and you may shell out more money for your dream commercial space as compared to low developed area of different sector of the same city. ezyleasing mainly focuses on the cost reduction strategies because we know people require cost saving options at every step of their business modules. Before you think about workplace change never underestimate other operating expenses, they add on company overhead charges. Other operating expense encompasses utility bills, civic body levied taxes, janitorial, maintenance, common area maintenance charges, security, electricity, gen-set charges and other taxes. This is very complex situation when you really do not know the size of these charges but your hired broker can navigate you through numbers of property where some of these expenses are not levies on LESSEE. You can capitalize building efficiency such as HVAC (heating, ventilation and air-conditioning) system and can save you money finally.

It totally depends on your size of space requirements. If it is big naturally it will take good time but the size of space is small it may take short span of time usually depending upon the size of organization. It varies company to company, from large to small or medium. You should begin this process 3 to 12 months prior to your lease expiration. Even it can take 6 months to one year to complete the lease and relocation process for large or complex organizations. Depending on the size of your organization and current market dynamics and available options, but you just leave everything to us because we serve our client only with 100% verified properties and they will only visit the very same properties what they applied for visit through our online portal ezyleasing.com. That's the Core functionality of our work and unparalleled to any others organization working in this. The company staffs, senior employees, human resources, IT, and all stakeholders, should be guided by the heads of company or any person who could influence the decision-making process should be involved to come on a final decision for space requirements. But here at EZYLeasing we can make this process much easier because our main center of attention is to cater our client at the utmost level and make him feel very special always once he approaches EZYLeasing in search for better commercial space that meets the complete requirements of his organization's stakeholders.

• Make a short list of available options.
• Actual size of required space.
• Final the location.
• Need parking or not if yes, then for how many vehicles.
• Amount of rent.
• Maintenance, security, brokerage and other charges.
• Working hour of your office and service of building in which you are shifting.
• Security and approach method to the new space.
• Lease agreements period, long or short.
• Final the numbers of employees and other company staffs.
• Think about company image and brand value.
• Space technical requirement.
• Infrastructure and transport system to the space.
• Locality of your new final space.
• Environmental considerations.
• Renal and other terms.

Each point mention above should be ranked by you as per your priority or importance so you can mention a value to each important factor. Your EZYLeasing professional can help you through this evaluation process.

After meeting, signing of letter of intent, lease negotiation, tenant incentives and transferring the token money to LESSOR then lease agreement is signed by the both parties as a medium to determine terms and conditions acceptable to both LESSOR and LESSEE and this includes memorandum of understanding that draw the further situation of both parties on which both are agreed. Leasing agreement usually encompasses security deposit for one to six month (in multiple of rent amount) plus one month rent in advance. Security deposit is refundable but application of it varies LESSOR to LESSOR.

We at EZYLeasing make all the complex and multifaceted steps for leasing easier for our valuable clients. The fundamental focus of the agency for all time is to accomplish realty dealings in a crystal clear, transparent and candid manner, which always helped us mounting good and long-standing relationship with our clients. We dole out superior relationship with Property landlord, Tenant, Individual, Professional, Developer, Investors and Realty Managers and are always eager to serve you with all our endeavors.

There are many examples in which a lease is broken between LESSOR and LESSEE. It could be for residential and commercial one. It includes various types of approaches while breaking a leasing. One can do it by following the below steps:

It is very important that you should come to know when and why you go for lease breaking when you decide of breaking your commercial lease in a planned manner. In case of any genuine circumstances, you can follow all terms and conditions and break the lease and by doing you will save yourself from penalty.

It is very important that you should have a good communication with your landlord especially informal chat about breaking the commercial lease so that you could know about the facts and the procedures and also know your landlord’s thoughts about the commercial lease termination in a receptive manner before signing the lease bond. It is always better to know your landlords behavior.

If there is an argument between LESSOR and LESSEE regarding the breaking of commercial lease, then LESSEE can always assure his landlord of getting another tenant before he/she moves out or vacate the commercial space. This might lead to a peaceful settlement between LESSOR and LESSEE.

It is important a LESSEE should abide by all terms and condition and a person has to execute all the obligations and follow legal terms as mentioned in the lease agreement. The lease term also states that a LESSEE has to pay the rent till a new LESSEE arrives even though you are no longer residing in that commercial place or not using at all.

In some cases LESSOR does not agree to end commercial lease with ease, in such situations you should approach a lawyer. Otherwise you can also break a lease without a lawyer, but some time hiring a lawyer will give the LESSEE maximum protection. It is always significant that a LESSEE should read the entire document carefully before signing the commercial lease. Consider the exit terms and conditions.

Lease agreement has very important role while a LESSEE finds a new space. Having a good space is like you live at home. If you are a LESSOR and want to put your residential or commercial property on rent then it is necessary to have tenancy agreement always. Tenancy agreement is used to make the renting procedure between the LESSOR and LESSEE an easier one. Everything should be written including the rights and obligations of both the owner and the tenant because they are both equally responsible for having an appropriate tenancy agreement.

The LESSOR can either be the owner of the property or have the Power of Attorney. The tenancy agreement should be signed by the LESSOR. Basic information which has to be included in a lease agreement is the name and the address of both the LESSOR and LESSEE.

• Full details of the property rented.
• Date and time of lease commencement.
• Lease agreement should have duration of lease and escalation rate.
• Mention of fixed rent and other expenses such as maintenance, service and civic tax.
• Mention the amount of Security deposit in advance or it is interest free or not.
• Terms and condition should be in tenancy/lease agreement including grounds of lease termination.
• Detail about notice period and minimum lock in period if it is.
• Details about make good clause. Condition and circumstances for Renewal of the lease.
• Lease agreement should also include details about maintenance and repairs in lease agreement that who will pay or share the expanses.
• Lease agreement should have details of fixtures and the fittings which are to be provided by the LESSOR. The flagged parking space also should be specified in the agreement.
• Details about the late fee, if LESSE fails to pay rent on time then what would be the penalty.
• Redecoration/Alterations of the office premises or rented space, it should be clearly mentioned that alterations to be done and not to be done by the LESSEE.

These above are the essential clauses which should be included in lease agreement while renting out a property.

After meeting, signing of letter of intent, lease negotiation, tenant incentives and transferring the token money to LESSOR then lease agreement is signed by the both parties as a medium to determine terms and conditions acceptable to both LESSOR and LESSEE and this includes memorandum of understanding that draw the further situation of both parties on which both are agreed. Lease agreement usually encompasses security deposit for one to six month (in multiple of rent amount) plus one month rent in advance. Security deposit is refundable but application of it varies LESSOR to LESSOR.